Sales Support / AP Admin

Position: Sales Support / AP Admin

Great opportunity to work with SmartFlower Solar, LLC (SFS), a Boston-based, high-tech company focusing on unique, cutting-edge solar energy technology. Through our innovative energy delivery solutions, we have introduced and developed game changing solar technology for commercial, residential and municipal renewable energy applications.

Job Description

The individual will be responsible for the day-to-day processing of sales order transactions, inventory tracking, customer invoicing, and accounts receivables for the US and Austrian company. Secondary responsibilities will also include assisting with accounts payable functions, maintaining customer and vendor files, and assisting with office administration duties. This position will report to the Financial Controller.

Main Job Tasks and Responsibilities:

• Processing new customer orders inside our Salesforce CRM system and our Microsoft Dynamics Business Central accounting  platform; issuing order confirmations, shipping documents, sales invoices, payment confirmations, and payment reminders

• Coordinating with sales/marketing, service and logistics teams to ensure vital information is collected and forwarded to the correct team during the sales order process

• Requesting, collecting, and entering information from new customers and vendors, including sales tax exemption forms, certificate of insurance and W-9s; ensuring customer and vendor files are up to date.

• Sending monthly customer statements and performing timely follow-up with past due accounts

• Tracking purchase requisitions, receiving inventory against purchase orders

• Processing accounts payable transactions, including invoices and expense reports.

• Recording all transactions for company debit card and reconciling month end balances

• Preparing trade/credit applications as required for new vendor accounts

• Assisting with office administration duties including typing, photocopying, document filing and mailing

• Participating in special projects as required

Base Qualifications:

• Associate/Bachelor’s Degree or equivalent experience

• Experience with standard office operations and equipment

• Proficient with MS Office (Outlook, Word, Excel, PowerPoint) and familiarity with PC & Mac

• Strong interpersonal and communications skills

• Customer service oriented

• High attention to detail, organized, punctual, resourceful, flexible

• Ability to work independently, efficiently and proactively on multiple projects

Sales Support / Accounting Associate

Other Qualifications:

• Experience with Microsoft Dynamics 365 Business Central

• Experience with Salesforce

• Experience in sales support functions

• Experience with accounts receivable/payable

• Fluency in German or Spanish is a plus

Term of Employment: Permanent full-time position

Compensation: Salary plus Medical, Dental Benefits, 401k

Other:

This position is in Boston, MA at the Park Plaza (Back Bay) with easy access to public transportation. The work schedule is typically 8:30AM -5:00PM. SmartFlower Solar is a unique renewable energy company with exciting game-changing technology that has secured a global presence with approximately 1800 installations worldwide. This position offers a terrific opportunity to be part of a dynamic team who will value your ideas and contributions towards SmartFlower Solar’s success. Please see our website for additional details on the company: www.smartflower.com.

SFS is an Equal Opportunity/Affirmative Action Employers. All qualified applicants will receive consideration for employment without regard to sex, race, color, religion, national origin, age, marital status, political affiliation, sexual orientation, gender identity, genetic information, disability, or protected veteran status. We are committed to providing a workplace free of any discrimination or harassment. SmartFlower Solar will only employ those who are legally authorized to work in the United States. This is not a position for which non-US work visa sponsorship will be provided.